Pricing
Every fee, in the open
You should be able to work out what a visit costs before you pick up the phone. Here is the whole list: travel, the fees Pennsylvania sets, our service fees, after-hours premiums, the handful of add-ons, and when payment is due.
Travel
One travel fee per appointment, set by how far we come to reach you. A general notary or vehicle title visit is $50 for the first 10 miles, then $15 for each additional 5 miles.
| Distance to you | Travel fee |
|---|---|
| 0–10 miles | $50 |
| 10.1–15 miles | $65 |
| 15.1–20 miles | $80 |
| 20.1–25 miles | $95 |
| 25.1–30 miles | $110 |
| 30.1–35 miles | $125 |
| 35.1–40 miles | $140 |
| 40.1–45 miles | $155 |
| 45.1–50 miles | $170 |
| 50.1–55 miles | $185 |
| Distance to you | Travel fee |
|---|---|
| 55.1–60 miles | $200 |
| 60.1–65 miles | $215 |
| 65.1–70 miles | $230 |
| 70.1–75 miles | $245 |
| 75.1–80 miles | $260 |
| 80.1–85 miles | $275 |
| 85.1–90 miles | $290 |
| 90.1–95 miles | $305 |
| 95.1–100 miles | $320 |
Beyond 100 miles we do not quote online. Call or text us and we will tell you honestly whether we can get there. This table prices a general notary or vehicle title visit, so it does not apply to apostille. The services below whose fee includes the first 10 miles add only the $15 steps beyond them. Document retrieval uses the same bands, measured to the county seat holding the record. A hand-delivered translation, or a retrieved record delivered to another county, is $30 for the first 10 miles and the same $15 steps after that.
Set by Pennsylvania law
Notarial fees
These are the Commonwealth's fees for the notarial act itself, not ours. They are the same wherever you have a document notarized in Pennsylvania, and we list them separately so you can see exactly which part of your total we set.
| Notarial act | Fee |
|---|---|
| Each notarial actAcknowledgement, jurat, oath or affirmation, signature witnessing, or certified copy. | $5 |
Service fees
What Wind Horse charges for the work itself. Specialty visits carry a single fee that already includes the routine extras, and apostille fees work the same way apart from return shipping: FedEx 2Day at a flat $12.75 anywhere in the US, or another carrier's own price passed through at cost. See the note at the bottom of this page.
| Service | Fee |
|---|---|
| Estate planning signingIncludes travel up to 10 miles, then $15 for each additional 5 miles. Plus the per-act fee. Covers reviewing the package, sequencing the signing, and arranging the room. | $200 |
| Hospital or medical facility signingIncludes travel up to 10 miles, then $15 for each additional 5 miles. Plus the per-act fee. Covers facility check-in, its rules, and working around care schedules. | $100 |
| Jail or correctional facility signingIncludes travel up to 10 miles, then $15 for each additional 5 miles. Plus the per-act fee. Covers the facility’s approval process and scheduling windows. | $100 |
| Loan signingIncludes travel up to 10 miles, printing the closing package, and scan-backs, then $15 for each additional 5 miles. Plus the per-act fee, one for each signer on each notarized document. | $150 |
| I-9 employment verificationIncludes travel up to 10 miles, then $15 for each additional 5 miles. Nothing is notarized at an I-9 appointment, so no notary fee applies. | $50 |
| Apostille (first document)Includes the state fee, up to 20 pages of printing or scanning, and routine handling. Shipping is not included. | $150 |
| Apostille (each additional document)Includes that document’s own state fee. | $35 |
| Apostille (courier service)Optional. We hand-carry the filing instead of mailing it, with a 3 business day turnaround from the day we receive your documents. | $100 |
| Apostille (courier in 1 business day)Added to either courier option when you need it faster. | +$50 |
| Apostille (courier only)For documents that are already ready to file. We hand-carry them to the Department of State within 3 business days of receiving them; the per-document amount is the state’s own fee, passed through. | $100 + $15 per document |
| Apostille return shippingFedEx 2Day, flat rate to anywhere in the US. Your own prepaid label costs nothing; another carrier or overnight is billed at what the carrier charges, never marked up, so the price is a starting figure until that is settled. | $12.75 |
| Document retrievalGovernment and agency fees are additional and passed through at cost. You approve the final total before we begin. | starting at $100 |
| Certified translationA page is up to 250 words. Rush is $80 per page. Ordered and paid online; the page count is checked against your document before any work starts. | $35 / page |
After-hours premiums
Priced by when the appointment happens. Nothing is charged twice: a single premium applies to the whole visit, and only one can apply.
| Appointment start | Premium |
|---|---|
| Standard hoursAppointment starting from 7:00 AM up to 7:00 PM. | no premium |
| Evening appointmentAppointment starting from 7:00 PM up to 10:00 PM. | +$50 |
| Overnight appointmentAppointment starting from 10:00 PM up to 7:00 AM. | +$150 |
Add-ons
Available with any visit or translation order, and never billed unless you ask for them. Printing and scanning are not sold on their own.
| Add-on | Cost |
|---|---|
| Witness we arrangeUp to 4 per appointment, subject to availability. Witnesses you bring yourself cost nothing. | $25 each |
| PrintingBlack and white. Specialty services already include the first 20 pages. | $0.50 per page |
| ScanningUp to 100 pages in one batch, returned to you digitally. | $10 |
| FedEx 2Day shippingFlat rate to anywhere in the US: apostille returns, retrieved records, I-9 hard copies, and mailed translations. | $12.75 |
| Expedited or overnight shippingAdded at the carrier’s price when we confirm, never marked up. | carrier cost |
We don't nickel-and-dime
A specialty fee is one number on purpose. It absorbs the coordination with a facility, the ordinary admin handling, the first 20 pages of black-and-white printing or scanning, routine digital delivery of your documents, and standard shipping where it applies.
You pay separately only for genuine add-ons: shipping on an apostille filing, expedited or overnight shipping, witnesses you asked us to arrange, printing beyond what is already included. There is no generic "admin fee" anywhere on this page, and there never will be.
Veterans, active-duty members and reservists: Today is Veterans Day, so it is 20% off our own fees for any request sent today. It applies to every service, translation included, and never to the fees the state sets or to shipping. Check the box on the form and the discount shows on your quote before you pay. We check proof of service with your photo ID at the appointment, or ask for a photo of it before an order starts; without it the standard fee applies. Our founder served ten years in the U.S. Navy.
The total you see is the total you pay when you book. Pennsylvania notarial fees are set by state law.
Payment
Payment is due before work begins. Notary appointments are paid by card when you choose your time. Certified translation is paid online when you place the order. It matters most on apostille filings and document retrieval, where money leaves our hands for a state office or an agency as soon as your request goes in.
Government fees are not refundable once a filing is made. The state keeps its fee whether or not the endorsement is issued, and that holds even when the filing is rejected over an error in the document or in the details we were given. We cannot refund money we no longer hold. If a filing comes back rejected, we will tell you what went wrong and what refiling would cost before anything else happens.
Put your own numbers in
The calculator does this arithmetic for you and shows the total itemized (travel, acts, premiums, and all) before you commit to anything.