Apostille Assistance
End-to-end Pennsylvania apostille facilitation and state filing for international documents
Navigating international document authentication can be complex and time-sensitive. Wind Horse Notary LLC provides complete apostille processing for documents destined for use outside the United States: handling preparation, filing, state tracking, and secure return delivery. Whether you need an apostille for birth or marriage certificates, diplomas, powers of attorney, or corporate filings, we manage the entire process with the Pennsylvania Department of State on your behalf.
Our $150 base service fee covers your first document, including the official state fee, routine administrative tracking, and up to 20 pages of document printing and scanning. Additional documents in the same filing are $35 each. Hand-carried Harrisburg courier service is $100, with a 3 business day turnaround from the day we receive your documents, or 1 business day for $50 more.
Already have your documents apostille-ready? Choose courier-only service: we hand-carry them to the Department of State for $100 plus the state’s own $15 fee per document, within 3 business days of receiving them, or 1 business day for $50 more.
Return shipping is FedEx 2Day at a flat $12.75 to anywhere in the US, or your own prepaid label. If you need another carrier or overnight delivery, it is billed at the carrier’s own rate with zero markup. We review every request and confirm your total before accepting payment, to guarantee your documents meet state requirements prior to filing.
What it costs
| First documentCovers the state fee, up to 20 pages of printing or scanning, and the routine back-and-forth with the Department of State. | $150 |
|---|---|
| Each additional documentIncludes that document’s state fee. | $35 |
| Courier serviceOptional. We hand-carry the filing to the Department of State instead of mailing it, with a 3 business day turnaround from the day we receive your documents. | $100 |
| Courier in 1 business dayAdded to either courier option when you need it faster. | +$50 |
| Courier onlyFor documents already ready to file: we hand-carry them, and the per-document amount is the state’s own fee. | $100 + $15 per document |
| Return shipping, FedEx 2DayFlat rate to anywhere in the US. Or send your own prepaid label, or choose another carrier or overnight at whatever the carrier charges. It is their price, not a markup. | $12.75 |
Return shipping is FedEx 2Day at a flat $12.75 anywhere in the US, or your own prepaid label. Choose another carrier or overnight and its price is billed separately, so the total is a starting figure until that is settled. Payment is due before the work begins.
The total you see is the total you pay when you book. Pennsylvania notarial fees are set by state law.
What to have ready
- The original document, or a certified copy from the issuing office
- The country where it will be used
- Any requirements that country has given you
- Your deadline, so we can advise on whether standard mail will make it
Questions about this service
What is apostille assistance?
An apostille certifies a document so another country will accept it. We prepare, file, and track your request with the Pennsylvania Department of State. The Commonwealth issues the apostille itself. Pricing starts at $150 for the first document and $35 for each additional document, with courier service available for $100 (3 business days from the day we receive your documents, or 1 business day for $50 more). Return shipping is FedEx 2Day at a flat $12.75 to anywhere in the US, or the carrier’s own rate if you choose another service, and payment is due before the work begins.
Do you offer a military discount?
Yes. Veterans, active-duty members and reservists get 10% off our own fees on every service, translation included. Check the box on the form and the discount shows on your quote before you pay. The fees the state sets and shipping are passed through as they are. We check proof of service (a military ID, VA card, DD-214, or a Pennsylvania driver’s license or ID with the veteran designation) with your photo ID at the appointment, or ask for a photo of it before an order starts. Without it, the standard fee applies. Our founder served ten years in the U.S. Navy.
Related services
Ready when you are
See your exact total first, then send the request. We confirm every appointment with you before anything is booked.